Geoffrey Ocansey, the Executive Director of Revenue Mobilisation Africa, has posited that sole sourcing is not inherently a bad practice, provided it is supported by proper justification.
He noted that when utilising this procurement method, it is essential to evaluate the service provider’s proposed costs, the specific methodologies they intend to employ, and the designated timeframe for project completion.
He further emphasised that a meticulous examination of these documents is necessary to determine which entity is most suitable to handle the business at hand.
According to Mr Ocansey, “One important factor too is the number of years the person or company has been in operation, as well as their previous work experience. All these things are considered before selecting who to award the contract to. If someone does not meet the required standards or fails to follow the proper procedures, then it becomes clear that such a person may not be fit for the job.”
The Necessity of Urgency and Procedure
Speaking on Nyankonton Mu Nsem on Rainbow Radio 87.5 FM, Mr Ocansey explained that strict regulations must guide the procurement process to ensure efficiency.
He argued that if critical work is not handled with a sense of urgency, the results can be detrimental, particularly in situations where lives may be at risk.
He observed that delays in project execution often lead to severe consequences, stating, “Delays in executing projects can lead to serious consequences. For instance, if something is not done today, it may be done tomorrow, but the cost may increase—a situation referred to as cost escalation. Because of this, it is important to follow the laid-down procedures. A contractor can be selected based on looking at both competence and documentation or through proper evaluation of submitted papers.”
Transparency in Emergency Situations
Mr Ocansey stressed that while sole sourcing is a valid tool, it is specifically intended for urgent circumstances where there is insufficient time for a full competitive tender process. Even in these instances, the process must be backed by rigorous documentation and clear justification.
He clarified that sole sourcing should not be treated as a standard substitute for competitive tendering. Instead, it is a specialised approach reserved for emergency situations where delays could result in the loss of life, significant financial deficits, or grave national crises.
He added that transparency is paramount, and the justification for the award must clearly demonstrate whether the decision was driven by an emergency, a financial risk, or a direct threat to human life.
By: Justina Ekua Kwofie / Rainbowradioonline.com / Ghana
